Microsoft 365 storage grows fast and becomes expensive quickly. TeamsFox shows where storage grows, what drives cost, and which files are safe to optimize. Reduce SharePoint storage fees, archive inactive files to low-cost Azure Storage, and control storage bloat without disrupting users.
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No consolidated view of tenant-wide storage
usage, growth trends, or cost drivers..
Redundant, obsolete, and trivial files consume
premium storage capacity.
Once included capacity is exhausted, SharePoint
storage fees increase rapidly with little clarity on
safe optimization paths.
On average, 40% of Microsoft 365 storage is redundant, obsolete, or inactive (ROT). Without user-safe archiving and automated governance, it remains active and drives unnecessary cost.
The TeamsFox Storage dashboard gives you a real- time view of total consumption, monthly growth, projected annual cost, and approaching limits across your tenant. Beyond raw usage, TeamsFox translates storage data into measurable savings potential. It highlights where capacity can be reclaimed and ranks optimization opportunities by impact, so teams focus on the highest-return actions first.
Storage is broken down into defined problem
categories across SharePoint and Teams:
- Inactive files
- Excessive versions
- Redundant files
- Obsolete content
Each category is quantified in real terabytes.
Selecting a category reveals the files behind it,
including size, version count, last modified date,
and location.
Trim excessive versions
Remove redundant files
Select inactive content for archiving
Actions are executed directly within the same workflow. - Trim excessive versions. - Remove redundant files. - Select inactive content for archiving. Opportunities are ranked by storage impact so teams focus on the highest return first. No exports. No scripts. No switching tools
Inactive files can be moved to low-cost Azure Storage instead of being deleted. Archived files remain visible in SharePoint and Teams with metadata and permissions intact. When needed, users restore them with one click, without the need for admin involvement.
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We run a free Microsoft 365 storage analysis using your tenant data. You receive a quantified view of storage growth, version bloat, and redundant files, along with a clear savings outlook