Mastering Microsoft 365 with TeamsFox: The NOVOBIT Story
NOVOBIT is a dynamic and innovative IT company distinguished by its commitment to guiding clients toward the future. Beyond mere software development, NOVOBIT is fully dedicated to advancing and improving individuals, businesses, and processes.
Facing the challenge of a rapid transition to Microsoft 365
NOVOBIT has consistently been ahead of the curve in adopting innovative technologies. The swift adoption of Microsoft 365 has been a pivotal step in enhancing productivity. However, the exponential use of Microsoft 365, with its self-service nature and the convenience of accessing data from numerous devices with the expansion of the workforce creates fertile ground for the surge of shadow IT. NOVOBIT now finds itself in a situation where unauthorized access could happen uncontrollably, undermining the very foundations of established IT security policies. Furthermore, NOVOBIT faced the additional challenge of addressing the rapid price increases in Microsoft 365.
In response to this situation, NOVOBIT decided to equip itself with Microsoft 365 Management platform.
TeamsFox: NOVOBIT’s All-in-One Solution for Microsoft 365 Management
- Effective Microsoft 365 Management:
TeamsFox provides exceptional visibility into Microsoft 365 resources. The fine level of granularity at which TeamsFox operates (entities, types, user profiles, applications) allows NOVOBIT to analyze trends, observe behaviors make strategic decisions accordingly. - Microsoft 365 Environment Data Quality:
TeamsFox offers comprehensive governance of Microsoft 365 accounts, identifying incomplete profiles or those with inconsistent country data. This feature is essential for maintaining the integrity of our AD environment. - Teams Governance:
With TeamsFox, NOVOBIT keeps good track of the usage of the Teams service preventing any team from escaping surveillance. Efficient management of inactive teams is another highlight of TeamsFox, enabling NOVOBIT to make informed decisions on removing deemed unnecessary teams while offering the flexibility to retain those requiring temporary suspension. Public Teams, Teams with guest(s), Teams without owner(s), Teams with only disabled owner(s) account(s), etc. are identified and can be removed to improve data security. Attention to teams with external guests is crucial for information security. As for public teams, TeamsFox has prevented potential errors during their creation, ensuring that sensitive information is not unnecessarily exposed. - SharePoint and Governance:
Regarding SharePoint, TeamsFox enlightens our management with insights such as sites with guests, anonymous access, inactive sites, and storage constraints. - Security and Early Detection:
TeamsFox is not just a management tool; it is also a shield against potential threats. Access alerts enable better management of the Microsoft 365 environment by preventing failures and security threats.
TeamsFox also allows viewing the security score and actions to address and improve it, providing a comparison of NOVOBIT’s score with that of similar-sized enterprises.
- Optimizing Microsoft 365 License Costs:
Finally, TeamsFox has a significant impact on Microsoft 365 license costs. Through features like license freeing and license rightsizing, NOVOBIT has optimized its usage and achieved substantial savings.
TeamsFox Impact
After adopting TeamsFox, NOVOBIT made remarkable improvements in managing its Microsoft 365 environment. These improvements include better visibility into Microsoft 365 usage, in particular Teams and SharePoint, which significantly reduces shadow IT risks; and comprehensive governance of all Microsoft 365 accounts, leading to enhanced security for the Microsoft 365 environment. This has brought NOVOBIT closer to security standards and prepared for international security norms and audits.
TeamsFox catalyzed NOVOBIT’s progress towards a more efficient, secure, and economically optimized Microsoft 365 environment. The meticulous approach to license optimization resulted in a reduction of license-related costs by 28%.
“Cost optimization with TeamsFox significantly impacted NOVOBIT's budget management. The meticulous approach to license optimization resulted in a reduction of license-related costs by 28%”
Patrick Hobauer, Division Manager IT & Infrastructure, NOVOBIT GROUP
